Description

The Project Management System is designed to facilitate efficient project management within a factory setting. The system supports a hierarchical structure of roles, from Super Admin to Crew Members, and enables seamless project creation, assignment, and reporting. This documentation provides a detailed description of the system's functionalities, user roles, and workflow processes.

Table of Contents

1. Introduction
2. System Requirements
3. User Roles and Responsibilities
4. Key Features
   • User Management
   • Project Management
   • Daily Reporting
   • Notification System
5. System Workflow
6. User Interface
7. Implementation Details
8. Future Enhancements
9. Conclusion

1. Introduction

The Project Management System is tailored for a factory environment where various crew members work under supervisors. The system aims to streamline the creation and management of projects, facilitate daily reporting, and ensure clear communication across different roles within the organization.

2. System Requirements

Hardware Requirements

• Server with adequate processing power and storage capacity.
• Mobile devices for Competent Persons to submit daily reports.

Software Requirements

• Operating System: Windows, macOS, or Linux for the server; iOS or Android for mobile devices.
• Web Server: Apache or Nginx
• Database: MySQL, PostgreSQL, or equivalent
• Backend: Node.js, Python (Django/Flask), or equivalent
• Frontend: HTML, CSS, JavaScript (React, Angular, or Vue.js)
• Mobile Application Framework: React Native or Flutter

3. User Roles and Responsibilities

1. Super Admin

• Responsibilities:
  • Create and update multiple managers.
  • Oversee system operations and manage overall settings.

2. Managers

• Responsibilities:
  • Create projects and assign them to Competent Persons.
  • Create and manage teams of Crew Members.
  • Review, accept, reject, or approve daily reports submitted by Competent Persons.

3. Competent Person

• Responsibilities:
  • Manage assigned projects and supervise Crew Members.
  • Submit daily field reports via the mobile application.

4. Crew Members

• Responsibilities:
  • Execute tasks as assigned by the Competent Person.
  • Report daily activities and progress to the Competent Person.

4. Key Features

User Management

• Super Admin:
  • Create, update, and delete manager accounts.
  • Assign roles and permissions to managers.
• Manager:
  • Create and manage Competent Persons and Crew Members.
  • Assign projects and teams to Competent Persons.

Project Management

• Project Creation:
  • Managers can create new projects, specifying details such as project name, description, deadlines, and required resources.
• Project Assignment:
  • Assign Competent Persons and their teams of Crew Members to specific projects.

Daily Reporting

• Report Submission:
  • Competent Persons submit daily field reports through the mobile application, detailing the progress and issues encountered.
• Report Review:
  • Managers review submitted reports and have the option to accept, reject, or approve them.

Notification System

• Alerts:
  • Automatic notifications sent to users for project assignments, report submissions, and report reviews.

5. System Workflow

1. Super Admin Actions:
   • Creates and updates manager accounts.
2. Manager Actions:
   • Creates new projects and assigns them to Competent Persons.
   • Creates and manages teams of Crew Members for each project.
3. Competent Person Actions:
   • Receives project assignments and manages the assigned team of Crew Members.
   • Submits daily field reports via the mobile application.
4. Daily Reporting Process:
   • Competent Person submits a report at the end of each day.
   • Manager reviews the report and either accepts, rejects, or approves it.

6. User Interface

Dashboard

• Overview of ongoing projects, team assignments, and pending reports.

Project Management

• Forms for creating and editing project details.
• Tables displaying project assignments and team compositions.

Daily Reports

• Interface for Competent Persons to submit reports.
• Report review section for Managers.

User Management

• Forms for adding and updating user accounts.
• Tables displaying lists of managers, Competent Persons, and Crew Members.

Notifications

• Alerts for new project assignments, report submissions, and report reviews.

7. Implementation Details

Backend

• Use RESTful API design for modular and scalable architecture.
• Implement authentication using JWT (JSON Web Tokens).
• Use ORM (Object-Relational Mapping) for database interactions.

Frontend

• Use a component-based architecture (e.g., React, Vue.js) for maintainability.
• Implement responsive design for compatibility across devices.

Mobile Application

• Developed using React Native or Flutter for cross-platform compatibility.
• Features for report submission and notifications.

Security

• Implement role-based access control (RBAC).
• Ensure data validation and sanitation to prevent security vulnerabilities.
• Use HTTPS for secure data transmission.

8. Future Enhancements

• Advanced Analytics: Detailed reports and dashboards for project performance.
• Integration with IoT Devices: Real-time tracking of project progress and resource utilization.
• Enhanced Communication Tools: In-app messaging and video conferencing capabilities.
• AI Integration: Predictive analytics for project management and resource allocation.

9. Conclusion

The Project Management System is designed to enhance the efficiency and effectiveness of project management within a factory setting. By providing a structured workflow and robust feature set, the system ensures clear communication, accurate reporting, and streamlined project execution. This documentation highlights the system's capabilities, making it a valuable addition to any project portfolio.